How to make a work breakdown structure on microsoft project,free promo for redbox xbox,how to get website traffic details,sales presentation outline template pdf - Plans On 2016

Published 23.01.2014 | Author : admin | Category : What Men Secretly Want Guide

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Do not worry about the layout as you will be confused, given the wide range of examples provided.Make sure before prosecuting your plan, let the templates help you. A Work Breakdown Structure (WBS) defines the objectives of a project at all levels of detail.
The most important consideration in making a work breakdown structure is to avoid mirroring either an organizational structure or a functional structure, since these structures are not outcome-oriented. The work breakdown structure must be strictly built to define products and sub-products, as well as services that are directly tied to those concrete outcomes. Project Management's first step is creating the work breakdown structure, a step that then enables subsequent planning of the work processes and schedule for accomplishing the project. The work breakdown structure, though created at the very beginning of the planning process, needs to be constant during project accomplishment. The determination of project objectives lends itself to a top-down approach, since the primary objective or end product is the first thing known. Project complexity, expected dollar value, and customer expectations for visibility are among the factors that are considered in determining the number of levels to build into a work breakdown structure. After the start of the project, the performance plan framed by the work breakdown structure moves into project execution. Project managers will generally need the work breakdown structure to be broken down below Level 3, especially on a complex project. The work packages at the lowest level of detail in the work breakdown structure roll up to elements that are definable outcomes or completed sub-products, which in turn comprise a larger part of the final products, which is defined at the top of the work breakdown structure. Every element of the work breakdown structure will be assigned a schedule and dollar budget for accomplishment, progress against the objective can be evaluated throughout its period of performance. Careful consideration of objectives and the building of the work breakdown structure to identify those objectives during project initiation are essential in the planning and management process.
May 28, 2014 by Bernie Roseke Leave a Comment In project management, a Work Breakdown Structure (WBS) is a planning tool whereby the project scope is divided into logical sub-components. The bible for the creation of a WBS is the Practice Standard for Work Breakdown Structures, from the Project Management Institute (PMI).

This rule states that exactly 100% of the project scope should be included in the work breakdown structure. The work breakdown schedule should not contain items that have duplicate scope of other items. The best way to know if you’ve gone to the right amount of detail is to ask yourself if the element can be reliably estimated. The limit on the high end would be when you can no longer track and control the project effectively.
This is the minimum amount of information, although a project manager is certainly free to include other information such as schedule and budget. As described above, it is a minimum requirement for the WBS to identify responsible people for each WBS element. An optional, but frequently used, piece of information that can be added to the WBS is the schedule start and finish dates for each item. Similar to the start and finish dates, the budget for the work item can be included in the WBS.
All levels contain the measurable components that must be produced or achieved in order to reach the overall objective, the completion and delivery of the product.
The defined objectives at all levels must be measurable outcomes and deliverables, the parts and the entirety of what the customer will receive at project completion. When the work breakdown structure is in place, thoroughly reviewed and finalized, the structure can then be evaluated to determine the processes needed and the scheduled time and costs for achieving each of the goals. Work activity schedules will change, budgeted costs and actual costs will change, but objectives remain constant, barring a complete revision to the objective and final deliverable. Building of the work breakdown structure starts with Level 1, the top objective, continuing with Levels 2 and below requiring managers and planners to carefully consider the outcomes that are required at increasingly more distinct levels of detail to achieve the ultimate objective. In turn, the project is managed by different levels of managers, at higher or lower levels of the work breakdown structure.
During the execution phase, a Level 3 view provides top managers with sufficient detail for identifying problem areas. Doing so allows leaders at all levels to closely monitor efforts within their respective spans of control. Problem areas can be identified and process changes or additional resources can be applied to correct problems as they are encountered. It is a graphical representation of the project scope and forms the basis for further planning, such as the cost and schedule.

At that point, elaborating further simply creates difficulty in tracking and managing small work items. Big work items with multiple deliverables will limit project control and make it difficult to track the project. Since the WBS is primarily a graphical tool, these three items, and any other information for each task, are included in a supporting document called the WBS dictionary.
Although the WBS should not be used as a schedule planning tool, start and finish dates can be added after the schedule planning and used for tracking.
These work breakdown structure templates will help you schedule the plan and will encompass the entire project giving it a bird’s eye view. The work breakdown structure is hierarchical, as the top objective (Level 1) represents the entire project, while lower levels break down the project into increasingly detailed component outcomes or parts.
Level 2 of the work breakdown structure is necessarily created before moving down to Level 3, and the thought process should follow in that manner until the entire work breakdown structure is in place and ready for review. This promotes focusing on the project at an appropriate level of detail, while avoiding micromanagement tendencies. The bottom level of the work breakdown structure consists of "work packages", which represent the efforts and objectives of a small team of individuals who are working on a very specific outcome. If you’re missing a work item in the WBS, you will underestimate the scope and end up over budget or behind schedule. So long as the project manager realizes the the creation of the WBS is focused on proper sub-division of the work, not time and schedule planning, this can be a useful piece of information in the WBS.
The project manager should realize that the WBS is not a costing or estimating tool, but once the estimating has been done the budget can be placed in the work breakdown structure for easy reference. Whether you are in charge of a Project Management or doing your internship you will find these samples helpful. A good WBS should be created in advance of the schedule to keep the focus on the proper sub-division of tasks, not their schedule or costs.

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